Information to be published

How the information can be obtained

Cost

Class1 - Who we are and what we do

(Organisational information, structures, locations and contacts)

This will be current information only

(hard copy and/or website)

Who’s who on the Council

Notice board at entrance to Village Hall car park (Official Board) /website

Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))

Official Notice board/ website

Location of main Council office and accessibility details

25 Lock House Lane

Earswick.

Weekday evenings by appointment – 01904 767586

Staffing structure – Parish Clerk, Responsible Finance Officer

Council Office

Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Current and previous financial year as a minimum

(hard copy and/or website)

Annual return form and report by auditor

Official Notice board/Council Office

Finalised budget

Council office/website

Precept

Council Office/website

Financial Standing Orders and Regulations

Council Office

Grants given and received

Minutes of meetings

website/Huntington library

Council office

List of current contracts awarded and value of contract

Council Office/website

Members’ allowances and expenses

Minutes of meetings

website/Huntington library

Council office

Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

(hard copy or website)

Annual Report to Parish (current and previous year as a minimum)

Minutes of meetings

website/Council Office

Local charters drawn up in accordance with DCLG guidelines

Council Office

Class 4 – How we make decisions

(Decision making processes and records of decisions)

Current and previous council year as a minimum

(hard copy or website)

Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)

Official notice boards/ website/Council office

Agendas of meetings (as above)

Official notice boards/council office

Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.

Website/Council office

Huntington library

Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.

Council office

Responses to consultation papers

Minutes of meetings

Responses to planning applications

Minutes of meetings/Council Office

Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)

Current information only

(hard copy or website)

Policies and procedures for the conduct of council business:

Procedural standing orders

Committee and sub-committee terms of reference

Delegated authority in respect of officers

Code of Conduct

Policy statements

Council Office

Policies and procedures for the provision of services and about the employment of staff:

Internal policies relating to the delivery of services

Equality and diversity policy

Health and safety policy

Recruitment policies (including current vacancies)

Policies and procedures for handling requests for information

Complaints procedures (including those covering requests for information and operating the publication scheme)

To be added

Information security policy

To be added

Records management policies (records retention, destruction and archive)

To be added

Data protection policies

To be added

Schedule of charges )for the publication of information)

To be added

Class 6 – Lists and Registers

Currently maintained lists and registers only

(hard copy or website; some information may only be available by inspection)

Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)

Council Office

Assets Register

Council office

Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)

Register of members’ interests

Council office

Register of gifts and hospitality

Council office

Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

Current information only

(hard copy or website; some information may only be available by inspection)

Allotments

none

Burial grounds and closed churchyards

Council office

Community centres and village halls

Official notice board/website

Parks, playing fields and recreational facilities

Council office/website

Seating, litter bins, clocks, memorials and lighting

Council office

Bus shelters

none

Markets

none

Public conveniences

none

Agency agreements

none

A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)

none

Additional Information

This will provide Councils with the opportunity to publish information that is not itemised in the lists above

TYPE OF CHARGE

DESCRIPTION

BASIS OF CHARGE

Disbursement cost

Photocopying @ 10p per sheet (black & white)

Actual cost *

Postage

Actual cost of Royal Mail standard 2^nd class

Statutory Fee

In accordance with the relevant legislation (quote the actual statute)

Other